Export Cargo Manifest: Complete Guide for Exporters | BRF SHIPPING GROUP

When exporting goods from China or anywhere globally, preparing and submitting an export cargo manifest is a key compliance step. This document outlines the detailed cargo information required by customs authorities before shipment departure.

In this comprehensive guide, BRF SHIPPING GROUP walks you through the export manifest process — from documentation to submission — helping you stay compliant, avoid delays, and ensure smooth logistics operations.

What Is an Export Cargo Manifest?

An export cargo manifest is a detailed document that lists all cargo on board a vessel, aircraft, or truck for export. It includes information such as:

• Shipper and consignee details

• Description of goods

• Quantity and weight

• Container numbers

• Bill of Lading (B/L) references

• Port of origin and destination

This manifest is required by customs authorities in both the origin and destination countries to monitor export activities and enforce trade compliance.

Who Must Submit the Export Manifest?

The responsibility for filing the export cargo manifest typically falls on:

• Freight Forwarders

• NVOCCs (Non-Vessel Operating Common Carriers)

• Shipping Lines

• Customs Brokers

Exporters should ensure their logistics partner, such as BRF SHIPPING GROUP, handles the manifest filing in accordance with regulations.

When to File the Export Manifest?

Timelines vary depending on the mode of transport and country-specific regulations. For sea freight from China, the export manifest must usually be submitted:

• At least 24 hours before the vessel departs

• Electronically via China Customs' Single Window system

Missing the filing deadline may result in customs delays, penalties, or even container holds.

Key Information Required

To complete an export manifest, the following data is usually required:

How to File an Export Manifest (Step-by-Step)

BRF SHIPPING GROUP recommends the following standard procedure:

Step 1: Gather All Shipping Documents

Ensure the shipping invoice, packing list, and bill of lading are complete and accurate.

Step 2: Input Data into Export System

Submit all cargo data through China’s “Single Window” or relevant export manifest platform.

Step 3: Review and Validate

Double-check cargo details for any mismatches or missing entries.

Step 4: Submit to Customs

Transmit the completed manifest electronically within the required time frame.

Step 5: Receive Acknowledgement

Once accepted by customs, you’ll receive a confirmation or manifest number.

Tips to Ensure Manifest Compliance

• Use experienced freight forwarders like BRF SHIPPING GROUP

• Always match cargo details with the bill of lading

• Keep track of customs regulation updates

• Submit early to avoid port or system congestion

• Maintain organized documentation for audits

Common Mistakes to Avoid

• Late submission

• Inconsistent cargo descriptions

• Incorrect container numbers

• Mismatched consignee names

• Missing HS Codes

Why Choose BRF SHIPPING GROUP?

With years of experience in international freight forwarding, BRF SHIPPING GROUP helps exporters simplify complex customs processes. Our dedicated export compliance team ensures:

• On-time export manifest filing

• Accurate documentation

• Real-time updates and tracking

• Support for FCL, LCL, and special cargo exports

FAQs about Export Cargo Manifest

Q1: Can I modify the export manifest after submission?
A: Yes, but only within a certain time frame and with proper justification. Customs approval is required for any amendment.

Q2: What if I miss the filing deadline?
A: Your shipment may be delayed, held, or fined. Work with BRF SHIPPING GROUP to avoid such risks.

Q3: Is a manifest needed for air cargo too?
A: Yes. Though the format differs, air freight also requires pre-departure manifest filing.

Contact BRF SHIPPING GROUP Today

Need help with your export manifest or full-service freight forwarding?
???? Email: Quotation@brfshippinggroup.com
???? Phone: +86 13869820502

Let BRF SHIPPING GROUP handle your cargo compliance — from start to finish.